Job Sign Off Hourly V1.2 - Loads4Less Ltd Removals

Form Update 09/12/22 (Adrian)- Amended optional extras wording for clarity. Notice to lads, basically if you see tick boxes below optional extras. Then you may apply this to the final cost should the customer opt to use it.

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33%

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Time

Hours

Minutes

Hidden Field. Internally (Web Server) generated.

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Date

DD slash MM slash YYYY

Hidden Field. Internally (Web Server) generated.

Job / Customer Identification

Job Reference

RM Tag: [job ref]

Customer First Name

RM Tag: [Customer first name]

Customer Surname

RM Tag: [Customer surname]

Hidden

Customer Email(Required)

RM Tag: [Customer email]

Job Start / End

Job Start Time(Required)

Hours

Minutes

Staff to complete.

Job End Time(Required)

Hours

Minutes

Staff to complete.

Hourly Rates

Hourly Rate Excluding VAT

The office charged hourly rate to customer. Note: RM can only output less VAT on tags. RM Tag: [hourly rate]

Hourly Rate Including VAT

The office charged hourly rate to customer. Calculated Internally on user device.

VAT Per Hour

VAT rate per hour used for calculations. Uses local form VAT rate. Note: Calculation (Hourly Rate x 0.2). Update form if VAT changes. Calculated Internally on user device.

Hourly rate has no value. Are you sure this isn’t a fixed rate job? This means the office didn’t apply an hourly rate.

Estimated Cost

Estimated Cost Total

(Hourly Rate x Estimated Hours) + (Estimated Hours x VAT Per Hour). Calculated Internally on user device.

Estimated Hours

The number of hours we estimated the job to take. RM Tag: [job hours]

Deposit Taken

Deposit amount inc. VAT the office has already received from the customer. RM Tag: [deposit received]

Estimated Cost Minus Deposit

(Hourly Rate x Estimated Hours) + (Estimated Hours x VAT Per Hour) – Deposit Taken. Calculated Internally on user device.

Optional Services / Charges

Please look below, if the office has allowed for any optional extras / charges then you will see a tick box. Should the job have used the service then please tick to add cost to final balance due.

Full Packing Service Inc VAT (Include)

Tick if this extra was used.

Full Packing Service Inc VAT

Generated by System in office. Do not alter. RM Tag: [Full packing service inc VAT]

Packing Breakables Inc VAT (Include)

Tick if this extra was used.

Packing Breakables Inc VAT

Generated by System in office. Do not alter. RM Tag: [Packing breakables inc VAT]

Part Packing Service Inc VAT (Include)

Tick if this extra was used.

Part Packing Service Inc VAT

Generated by System in office. Do not alter. RM Tag: [Part packing service inc VAT]

Unpacking Inc VAT (Include)

Tick if this extra was used.

Unpacking Inc VAT

Generated by System in office. Do not alter. RM Tag: [Unpacking inc VAT]

Cleaning Service Inc VAT (Include)

Tick if this extra was used.

Cleaning Service Inc VAT

Generated by System in office. Do not alter. RM Tag: [Cleaning service inc VAT]

Waste Disposal Inc VAT (Include)

Tick if this extra was used.

Waste Disposal Inc VAT

Generated by System in office. Do not alter. RM Tag: [Waste disposal inc VAT]

Clearance Service Inc VAT (Include)

Tick if this extra was used.

Clearance Service Inc VAT

Generated by System in office. Do not alter. RM Tag: [Clearance service inc VAT]

Additionals Inc VAT (Include)

Tick if this extra was used.

Additionals Inc VAT

Generated by System in office. Do not alter. RM Tag: [Additionals inc VAT]

Parking Suspension Inc VAT (Include)

Tick if this extra was used.

Parking Suspension Inc VAT

Generated by System in office. Do not alter. RM Tag: [Parking suspension inc VAT]

WTE (fixed) Inc VAT (Include)

Tick if this extra was used.

WTE (fixed) Inc VAT

Generated by System in office. Do not alter. RM Tag: [WTE (fixed) inc VAT]

Insurance Inc VAT (Include)

Tick if this extra was used.

Insurance Inc VAT

Generated by System in office. Do not alter. RM Tag: [Insurance inc VAT]

Waiting Time Charge Inc VAT (Include)

Tick if this extra was used.

Waiting Time Charge Inc VAT

Generated by System in office. Do not alter. RM Tag: [Waiting time charge inc VAT]

Storage Cost Inc VAT (Include)

Tick if this extra was used.

Storage Cost Inc VAT

Generated by System in office. Do not alter. RM Tag: [Storage Cost inc VAT]

Vehicle Hire Inc VAT (Include)

Tick if this extra was used.

Vehicle Hire Inc VAT

Generated by System in office. Do not alter. RM Tag: [Vehicle Hire inc VAT]

Removal To Storage Inc VAT (Include)

Tick if this extra was used.

Removal To Storage Inc VAT

Generated by System in office. Do not alter. RM Tag: [Removal to storage inc VAT]

Cancellation Fee Inc VAT (Include)

Tick if this extra was used.

Cancellation Fee Inc VAT

Generated by System in office. Do not alter. RM Tag: [Cancellation Fee inc VAT]

Credit Card Premium Inc VAT (Include)

Tick if this extra was used.

Credit Card Premium Inc VAT

Generated by System in office. Do not alter. RM Tag: [Credit Card Premium inc VAT]

Packaging Order Inc VAT (Include)

Tick if this extra was used.

Packaging Order Inc VAT

Generated by System in office. Do not alter. RM Tag: [Packaging Order inc VAT]

Hidden

CHR Inc VAT

Generated by System in office. Do not alter. RM Tag: [CHR inc VAT]

Credit Note Inc VAT (Include)

Tick if this extra was used.

Hidden

Credit Note Inc VAT

Generated by System in office. Do not alter. Note: Minus from System Extras Total Calculation. RM Tag: [Credit Note inc VAT] NOTE THIS FIGURE WILL DEDUCTED (MINUS) FROM THE TOTALS AS IT IS A CREDIT.

☝️Note: If you see a tick box above. Then tick if optional service is used.

System Optional Extras Total

The total of all optional extras applied (ticked) to this job so far.

Staff Additionals

Any Additional charges (Staff on Site Added)

* Basically, unforeseen charges you had to make. Manual entry by user. Figure to be provided by office including VAT.

Staff Additional Charges Description.

Brief Description of the extras.

Additional charge receipts If you have them.

Drop files here or

Accepted file types: jpg, pdf, png, jpg, Max. file size: 20 MB.

Please upload images of receipts if you have them.

Final Costing

Estimated Cost Total

(Hourly Rate x Estimated Hours) + (Estimated Hours x VAT Per Hour). Calculated Internally on user device.

Actual Cost (Minus Extras)

(Hourly Rate x Hours Taken) + (Hours Taken x VAT Per Hour). Calculated Internally on user device. Totals Hours Cost.

Estimated Hours (Viewable to Staff)

The estimated hours allocated by office. RM Tag: [job hours]

Hours Taken(Required)

* REQUIRED – This is the actual hours the job has taken. Staff to complete.

Hours taken requires to be filled.

Where the estimated hours correct?(Required)

Yes

Have you double checked your Hours Taken?(Required)

Yes

Please make sure you have double checked your hours taken.

Please amend the hours taken if hours estimated are incorrect.

Balance Due

Hourly Rate Including VAT * Hours Taken – Deposit Taken + System Extras Total + Any Additional charges (Staff on Site Added). Calculated Internally on user device.

Was the final balance due correct?(Required)

Yes

This is for checking the system while we fine tune it. Don’t forget to tick optional extras if they were used. It will affect your balance due.

Don’t forget to apply Optional Services / Charges. Should the figure still be incorrect then add it below please.

Correct value.

If you know the correct value then please place it in here. I can then investigate the error. Thanks, Adrian (L4L I.T Admin).

Payment type

Balance paid by(Required)

Debit / Credit Card

Cash

BACS (Bank Transfer)

To be invoiced

Payment Due (Authorised by Office)

Nothing to pay.

Having completed the form above please proceed to the next page and hand over to customer for signature.

Customer Signature

Name

Signature

I hereby sign that the job is complete.

Did the customer sign the job off?(Required)

Yes

Reason for not signing.

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